Marketing

Editorial Plans & Submissions

ľ¹ÏÊÓÆµ News
ľ¹ÏÊÓÆµ Magazine
Inside ľ¹ÏÊÓÆµ: The Podcast
Inside ľ¹ÏÊÓÆµ: The Newsletter
ľ¹ÏÊÓÆµ Calendar of Events
ľ¹ÏÊÓÆµ Facebook Page
ľ¹ÏÊÓÆµ LinkedIn Page
ľ¹ÏÊÓÆµ Twitter Page
ľ¹ÏÊÓÆµ Channel on YouTube
LeRoy Collins Blvd Digital Sign
Myľ¹ÏÊÓÆµ Text Announcements
Myľ¹ÏÊÓÆµ Announcements Widget (Graphic Only)


ľ¹ÏÊÓÆµ NEWS

Audience

External media outlets; current and prospective students and their families; current and prospective faculty and staff; alumni; donors; community leaders; and other friends of the university.

Purpose

The ľ¹ÏÊÓÆµ News website serves as the primary source of university news and information.

Content

Major, big-picture news articles produced by professional news writers in University Communications and Marketing (UCM).

Submission Guidelines

To submit content for ľ¹ÏÊÓÆµ News, please complete the .  

ľ¹ÏÊÓÆµ Magazine

Audience

Community leaders; alumni; donors; faculty and staff; and other friends of the university.

Purpose

ľ¹ÏÊÓÆµ Magazine features stories that raise the university's profile by demonstrating a tangible impact on the local, national and international community.

Content

Stories about research and innovation; student success; community engagement; global reach; national awards and recognition; new programs, initiatives and facilities; athletics; and fundraising.

Submission Guidelines

To suggest content for ľ¹ÏÊÓÆµ Magazine, email Tom Woolf.

Inside ľ¹ÏÊÓÆµ: The Podcast

Audience

ľ¹ÏÊÓÆµ faculty and staff.  

Purpose

To help ľ¹ÏÊÓÆµ faculty and staff learn about the important work taking place across our three campuses by listening to colleagues share their expertise and their contributions that are making Ä¾¹ÏÊÓÆµ a fast-rising urban research university.

Content

Groundbreaking research, unique programs/initiatives, efforts that make a positive difference for others, university-wide initiatives, Ä¾¹ÏÊÓÆµ-community partnerships 

Submission Guidelines

Suggestions for colleagues to interview, or topics to explore, in future episodes can be recommended by ľ¹ÏÊÓÆµ faculty or staff by filling out our . 

Inside ľ¹ÏÊÓÆµ: The Newsletter

Audience

ľ¹ÏÊÓÆµ faculty and staff.

Purpose

This bi-weekly newsletter is a vehicle for the Office of the President and University Communications and Marketing to keep faculty and staff informed about university news and initiatives.

Content

Updates from the President, the latest from ľ¹ÏÊÓÆµ News and video channels, and curated links to select events and resources across all three campuses. 

Submission Guidelines

The newsletter shares updates from the President and is a curated publication that pulls in content from our UCM news and media sites including but not limited to: Ä¾¹ÏÊÓÆµ News, ľ¹ÏÊÓÆµ Magazine, and Inside ľ¹ÏÊÓÆµ: The Podcast. If you would like to be considered for any of those, please follow their individual submission guidelines listed above. 

ľ¹ÏÊÓÆµ Calendar of Events

IMPORTANT

The ľ¹ÏÊÓÆµ Calendar of Events has been upgraded to a new platform effective December 9, 2024. A new submission form accompanies this upgrade. Please review the updated submission guidelines via the link below.

Audience

Current ľ¹ÏÊÓÆµ students, alumni, Tampa area community, prospective students, faculty, staff, parents of ľ¹ÏÊÓÆµ students and friends of the university.

Purpose

To promote major ľ¹ÏÊÓÆµ-sponsored on-campus events that are open to the public, and to inform the community about important university dates and deadlines. To inform current ľ¹ÏÊÓÆµ students of social activities occurring on campus.

Content

Admission, registration, financial aid and other important university dates and deadlines; university holidays and breaks; major ľ¹ÏÊÓÆµ-sponsored events that are open to the public, such as commencement, homecoming, open lectures, arts performances and athletic events; ľ¹ÏÊÓÆµ BOT meetings and search committee meetings, which are open to the public and required by law to be posted; infrastructure maintenance information from Facilities Planning, Parking & Transportation Services and Information Technology. The ľ¹ÏÊÓÆµ Calendar can also be used to post student-life events (Stampede of Service, Movies on the Lawn, Week of Welcome, etc.). 

Submission Guidelines

Anyone with a NetID can submit an event to the calendar. However, no event will post to the calendar without administrator approval. Submissions are reviewed once a day (Monday - Friday) between 8:00 - 8:30am. Anything submitted after that time will be reviewed the following business day. Submissions will not be reviewed during any holiday for which the university is closed. The administrator reserves the right to deny any event posting at any time for any reason.  

Full Submission Guidelines 

For additional calendar assistance, any questions, or to make changes to an already approved event, please .

Please note: Content must be submitted at least three business days before you want the content to display on the calendar.

ľ¹ÏÊÓÆµ Facebook Page

Audience

The ľ¹ÏÊÓÆµ Facebook audience includes current ľ¹ÏÊÓÆµ students, alumni, prospective students, faculty, staff, parents of ľ¹ÏÊÓÆµ students and fans of the university.

Purpose

The allows University Communications and Marketing to share articles, photos, and videos that tell the ľ¹ÏÊÓÆµ story to a global and diverse audience.

Content

ľ¹ÏÊÓÆµ news stories and videos; campus-wide events and traditions; prestigious awards and honors; important deadlines; university initiatives; athletic victories; and school-spirit items.

Submission Guidelines

To suggest content for the ľ¹ÏÊÓÆµ Facebook Page, email socialrequest@usf.edu.

ľ¹ÏÊÓÆµ LinkedIn Page

Audience

The ľ¹ÏÊÓÆµ LinkedIn audience includes business-minded ľ¹ÏÊÓÆµ students, alumni, faculty, staff and prospective employees.

Purpose

The is used to promote ľ¹ÏÊÓÆµ as a desirable place to learn and work.

Content

ľ¹ÏÊÓÆµ news stories and videos; prestigious awards and honors; major research projects; academic success; and university initiatives.

Submission Guidelines

At this time, University Communications and Marketing does not accept submissions to the ľ¹ÏÊÓÆµ LinkedIn page.

ľ¹ÏÊÓÆµ X Page

Audience

The ľ¹ÏÊÓÆµ X (formerly Twitter) audience includes current and prospective students, current and prospective employees, alumni, donors, community leaders, external media outlets and other friends of the university.

Purpose

The is used for real-time communication with audience members looking for information about the university.

Content

ľ¹ÏÊÓÆµ news stories and videos; events on campus; prestigious awards and honors; important deadlines; university initiatives; athletic victories; and school-spirit items.

Submission Guidelines

To suggest content for the ľ¹ÏÊÓÆµ Twitter Page, email socialrequest@usf.edu.

ľ¹ÏÊÓÆµ Channel On YouTube

Audience

The ľ¹ÏÊÓÆµ YouTube channel audience includes current and prospective students, current and prospective faculty and staff, alumni, donors, community leaders, external media outlets, and other friends of the university.

Purpose

The is a vehicle for University Communications and Marketing to further brand awareness and tell the ľ¹ÏÊÓÆµ story.

Content

University television spots; ľ¹ÏÊÓÆµ News stories; videos produced by other ľ¹ÏÊÓÆµ colleges and divisions and approved by University Communications and Marketing.

Submission Guidelines

To submit videos for the ľ¹ÏÊÓÆµ Channel on YouTube, your video must be:

  • No larger than 2GB.
  • No more than 10 minutes in length.
  • Saved in an acceptable format.
  • Approved by the ľ¹ÏÊÓÆµ Office of Communications and Marketing.
  • To submit your video for consideration, email socialrequest@usf.edu.

LeRoy Collins Blvd Digital Sign

Audience

Tampa campus visitors.

Purpose

To provide general, evergreen information. 

Content

General campus information. For example, ľ¹ÏÊÓÆµ is a tobacco-free campus, pedestrian safety info., etc. The sign will NOT be used for promoting invitation-only events, non-public events, individual welcome messages, directional signs, or awards and accolades, unless specified by the president or the provost.

Submission Guidelines

To request placement on the LeRoy Collins Blvd. digital sign, . Final determination about the content on the digital sign will be determined by UCM. 

Myľ¹ÏÊÓÆµ Text Announcements:

Audience

ľ¹ÏÊÓÆµ students, faculty and staff.

View

Desktop and/or mobile app

Purpose

Myľ¹ÏÊÓÆµ provides an opportunity to share targeted, text-only announcements with a specific internal audience, such as all students, all faculty, or all staff.

Content

Information about ľ¹ÏÊÓÆµ programs or initiatives. No more than five text-only announcements may run at a time. Priority is given to those submissions that affect the entire ľ¹ÏÊÓÆµ community. One unit cannot have multiple slots at once. Units cannot run the same content in text and graphic announcements during the same time period.

Submission Guidelines

To submit content for the Myľ¹ÏÊÓÆµ text announcements widget, please note the following guidelines:

  • Communications and Marketing professionals: Please submit your requests for review using . Text announcements have a character limit of 200. Text can include a link to more information. We reserve the right to deny content for any reason.
  • Please enter the Title of your announcement (this field will display in Myľ¹ÏÊÓÆµ).
  • Please identify your audience. 
  • Please indicate display dates. Note that announcements will be posted for no more than five business days and must be submitted at least three business days in advance of your first posting day.
  • Submissions can run a maximum of 2 consecutive time periods.

Myľ¹ÏÊÓÆµ Announcements Widget (GRAPHIC ONLY):

Audience

ľ¹ÏÊÓÆµ students, faculty and staff.

View

Desktop only

Purpose

The Myľ¹ÏÊÓÆµ feature graphic widget provides an opportunity to share targeted, graphics-only announcements with a specific internal audience, such as all students, or all faculty and staff.

Content

Information about ľ¹ÏÊÓÆµ programs or initiatives (events should be submitted to the ľ¹ÏÊÓÆµ Calendar). Priority is given to those that affect the entire ľ¹ÏÊÓÆµ community or items identified by executive leadershipOne unit cannot have multiple slots at once. Units also cannot run the same content in text and graphic announcements during the same time period. 

Submission Guidelines

As of Sept. 18, 2024, the graphic announcement size has changed to 1560px wide x 760px high. Please note: This is not the display size. The system requires larger images be submitted in order to accommodate retina displays. They will display smaller once they're published. Keep this in mind when designing your announcements and do not use small text/graphic elements within them.

To submit content for the Myľ¹ÏÊÓÆµ feature graphic widget, please note the following guidelines:

  • Communications and Marketing professionals: Please submit your requests for review using . 
  • Please identify your audience. 
  • Please indicate display dates. Note that announcements will be posted for no more than five business days and must be submitted at least three business days in advance of your first posting day.
  • Please prepare your graphics to these specifications:
    • 1560 pixels wide x 760 pixels high*
    • jpg files only
    • must follow ľ¹ÏÊÓÆµ brand guidelines
  • Please provide a URL to where the ad should link to.
  • Submissions cannot run 2 consecutive time periods.

*New size

No more than five graphics-only announcements may run at a time. Priority is given to those that affect the entire ľ¹ÏÊÓÆµ community or items identified by executive leadership. Depending on space availability, your submission may not run for the entire time you requested or may be shifted. We reserve the right to limit the number of messages in the rotation at any time and to deny content for any reason.

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